# Create and reconcile disbursement outputs

Create the disbursement file only after the batch and balance review are complete. Match each eligible record to its configured route. RPPS uses the DS biller destination. Creditor checks use the approved payment address, while configured creditor bank outputs use their specific Bank setup. Client checks serve a separate refund workflow. Held or incomplete records need resolution before output. Begin with the correct Company and compare the proposed item count and gross, net, and Fair Share totals.

Use the test output first where your workflow provides it. Review destinations, amounts, and the file layout before generating production output. A test RPPS file does not update the included records. Production RPPS generation does: CMA marks included disbursements Cleared and records trace and file-history information. That label occurs during file generation, before any external receipt is confirmed. Staff must still transmit the file through the approved process and reconcile the returned results.

For creditor checks, open the DS Check screen and review the recipient and full payment address. When a configured electronic creditor disbursement option is available, choose the intended creditor Bank route. These files are generated for one creditor at a time, not a combined arbitrary-bank batch. Production check or creditor-bank output can mark records Transmitted. Use Client Check for approved client refunds. Void Check is its own workflow; creating a void file does not prove the bank has completed the void.

After each production output, retain the file-history reference and reconcile the count and total to the report. Transfer the exact reviewed file once through the approved destination, then record the acknowledgment. Work rejected items, returned funds, or notices of change through their appropriate tasks. If delivery is uncertain, research the original file before regenerating or resending it. Close the run when the accounting records, output file, and external processing evidence tell the same story.